Features That Fit the Frontline

Purpose-built for industries where work is mobile, high-volume, and compliance-critical. From digital signatures to secure workflows, Signetta is the system behind HR documentation for essential teams.

Signetta is purpose-built for essential services - industries where the workforce is mobile, documents are critical, and compliance is non-negotiable. Whether you manage thousands of contracts across multiple sites or onboard seasonal teams in days, Signetta is your digital backbone.

Book a Demo

Smart Tools for Modern Teams

Signetta is a modular, credit-powered e-signing system that adapts to the needs of HR, operations, and compliance teams across Europe’s essential sectors.

Credit-Based
Usage

No subscriptions. No waste.

‍Every action - signing, OTPs, storage, users - is powered by credits. Scale up or down without being locked into rigid licenses. Perfect for seasonal needs and variable headcounts.

Mobile-First
Signing

Sign anywhere. In any language.

Enable staff to esign contracts, shift changes, or HR forms right from their phones. Designed for fast-paced, high-turnover teams in cleaning, security, hospitality, and more.

OTP Email &SMS Verification

Instant identity checks, baked in.

Trigger One-Time Passwords via email or SMS for secure and auditable ID verification. Credits apply only when used - ensuring cost control with every action.

Secure Document
Storage

Built-in compliance, not extra cost.
‍
‍Store signed files with full GDPR compliance, role-based permissions, and export tools. Only pay credits when you store, not when you retrieve or browse.

Role-Based Access & Approvals

Smart workflows, simplified.

Set rules for who signs what, and in what order - HR → Legal → Ops, or any sequence. Everything is timestamped, logged, and trackable.

Real-Time
Usage Tracking

Full visibility for HR and partners.
‍
‍Monitor usage by feature, client, or team. Ideal for multi-location companies or resellers managing sub-accounts. Stay in control, avoid overspend.

Integration
Ready

Plug in, roll out.
‍
Use Signetta’s API to connect with your ERP, HRM, or CRM. Or go full white-label with branding, routing, and login customized to your client experience.

Fair Pricing. Built to Scale.

One system. One currency. All-inclusive control.

Our credit-based model covers everything — from mobile signing and OTP verifications to approvals and secure archiving. 

‍

It’s designed for dynamic, people-first industries that scale up and down with the seasons or staff size.

No unused licenses
No upfront commitments
Just operational clarity

start for free Contact Us

Core Capabilities for Signing, Approvals & Compliance

Give Clients the Tools They Need To Sign, Approve & Stay Compliant

Signetta delivers enterprise-grade electroninc signing functionality - streamlined for industries with lean ops, mobile workers, and high compliance requirements.

Explore Our Credits Model

Multilingual Contract Signing

Upload or generate contracts
Custom fields (names, dates, roles)
Sign on mobile or desktop
Timestamped & legally binding

Use cases: employment contracts, NDAs, supplier forms

Approval
Workflows

Create routing logic (e.g. HR → Legal → Director)
Assign approvers and deadlines
Automated reminders & status tracking
Reduces bottlenecks in hiring and onboarding

Use cases: Multi-department sign-off for shift agreements, Legal pre-approval of temp agency contracts, Budget signoff

Secure Archiving & Retrieval

Store files according to EU retention laws
Role-based permissions for different departments
Download logs, exports, or compliance audits on demand

Use Cases: contracts, pay slips, invoices, timesheets

Real-Time Notifications & Logs

Get alerts for every event - opened, signed, overdue
Maintain full legal audit trail
Sign on mobile or desktop
Easy reporting dashboard

Use Cases: Compliance alerts for unsigned contracts, HR tracking of onboarding completions, Management alerts for late shift approvals, Export logs for labor inspections or internal audits

Admin & Partner Portals

Manage clients, credits, and usage in one place
Assign roles, configure custom branding and URL
Monitor renewals, automate alerts, and onboard new resellers fast

Use cases: Multi-department sign-off for shift agreements, Legal pre-approval of temp agency contracts, Budget signoff